Privacy Policy

Last updated: May 2026

Southernferns Campus (operated by Southern Ferns Education) is committed to protecting your privacy. This Privacy Policy explains what personal information we collect, how we use it, and your rights with respect to that information.

1. Information We Collect

We may collect the following types of personal information:

  • Contact information: Name, email address, telephone number, submitted via our contact form or enrollment inquiries.
  • Usage data: Pages visited, time spent on pages, browser type, and IP address — collected automatically when you visit our website.
  • Enrollment details: Educational background and course preferences, collected when you apply for or enroll in a programme.
  • Communications: Records of email or phone correspondence you initiate with us.

2. How We Use Your Information

We use the personal information we collect to:

  • Respond to inquiries and provide information about our courses and services.
  • Process enrollment applications and manage student records.
  • Send course updates, schedule changes, and relevant educational communications.
  • Improve our website and the quality of our services.
  • Comply with our legal and regulatory obligations.

We will not sell, rent, or trade your personal information to third parties for marketing purposes.

3. Cookies

Our website may use cookies — small text files stored on your device — to improve your browsing experience. Cookies help us understand how visitors use our site and allow us to remember your preferences. You can disable cookies through your browser settings; however, some features of the website may not function correctly if cookies are disabled.

We use Google Fonts, which may set cookies or make requests to Google's servers. We do not use advertising or tracking cookies beyond standard website analytics.

4. Third-Party Services

We may use third-party services to operate this website and deliver our programmes. These include:

  • Google Fonts: Used to render Raleway and Montserrat typefaces. Subject to Google's Privacy Policy.
  • Google Maps: Embedded on our Contact page to display our location. Subject to Google's Privacy Policy.
  • Zoom: Used to deliver online classes. Subject to Zoom's Privacy Policy.
  • Email service providers: Used to manage and send communications to students and inquirers.

We require these third parties to handle your data securely and only for the purposes we specify. We are not responsible for the privacy practices of external sites linked from our website.

5. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Enrollment and course completion records are retained for a minimum of 5 years. Contact form submissions are reviewed and deleted once actioned.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. Our website is served over HTTPS. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

7. Your Rights

You have the right to:

  • Request access to the personal information we hold about you.
  • Request correction of inaccurate or incomplete information.
  • Request deletion of your personal data, subject to our legal obligations.
  • Opt out of receiving marketing communications from us at any time.

To exercise any of these rights, please contact us using the details below.

8. Children's Privacy

Our services include tuition for Junior Science students (Years 7-10). When enrolling a student under 18 years of age, we require a parent or guardian to provide consent and act as the primary point of contact. We do not knowingly collect personal data from children without parental consent.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised date. We encourage you to review this policy periodically.

10. Contact Us

For any privacy-related questions or data requests, please contact:

  • Address: No. 02, Shanthi Road, Gampaha, Sri Lanka
  • Phone: +94 74 364 2088
  • Email: [email protected]